Step 5 of 5
Scaling output
Bulk-regenerate every draft after a Brand Voice update
The one-click move that saves agencies hours. Update voice once → refresh all pending drafts against the new calibration.
What this guide covers
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Why this action exists
You just rewrote your Brand Voice with 10 more specific tone choices. You have 23 pending drafts across the Draft / Review / Approved columns that were generated against the old voice. Manually regenerating each one would take an hour. Bulk-regenerate does it in one shot.
The exact flow
Update your Brand Voice first
Settings → Brand Voice. Make your changes. Click Save. Verify the update landed (the "Default" label updates).
Go to the Drafts board
Click step 5 (Approve) on the workflow stepper. You will see the Drafts board with Draft / Review / Approved / Exported columns. The stepper is clickable from anywhere — you do not need to walk through Steps 1-4 to land here.
Select the drafts you want refreshed
Click the checkbox on each card. You can select across columns — bulk-regenerate works on any draft regardless of state.
Click Regenerate in the bulk-action bar
A floating action bar appears at the bottom once 1+ drafts are selected. Click the Regenerate icon (the rotating arrow). A confirmation prompt asks "Regenerate N drafts? Existing captions will be replaced."
Confirm + wait
Clipflow regenerates each draft sequentially (not in parallel — respects AI provider rate limits). You see a progress indicator per draft. For 20 drafts, expect ~60 seconds.
Review the refreshed drafts
When complete, the cards auto-refresh with the new captions. Spot-check 3-4 to verify the voice change took. If output still reads generic, the Brand Voice update was too vague — iterate.
When some regenerations fail
Bulk-regenerate returns partial success. If 18 of 20 succeeded and 2 failed, the toast will say so: "Regenerated 18, but 2 failed: <reason>."
Common failure reasons
- AI provider rate-limited (retry in 1 minute)
- Source content item was deleted (nothing to regenerate from)
- Transcript is empty (content item never finished processing)
- AI provider key was removed / rotated (re-add in Settings → AI Keys)
When NOT to bulk-regenerate
- After a meaningful Brand Voice update
- After switching niche preset (Creator → Coach, etc.)
- After updating the custom template for a platform
- When onboarding a new client — refresh their sample drafts against their voice
- Do not bulk-regenerate drafts you have already edited by hand — you will lose the edits
- Do not bulk-regenerate Approved or Exported drafts unless you specifically want a redo
- Do not run bulk-regenerate on 100+ drafts — split into batches to avoid AI rate limits
- Do not bulk-regenerate just to get "new output" — voice has not changed, neither will output
Try this workflow on your next recording.
Free tier, no credit card. Your first draft lands in about two minutes.
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